All vendor/booth spaces will be located on asphalt. NO penetrations of any kind into the asphalt are permitted for any reason! Vendors who penetrate the asphalt will be asked to leave the premises immediately and assessed a $200 repair fee.
The resort will provide sand bags for securing any tents or covers. If you choose to bring your own weights, please ensure they do not damage the asphalt in any way.
The standard booth/space is 10’ X 10’. Additional space may be acquired for a fee per 10’ X 10’ booth/space per day (three days of being operational as a minimum is required).
Two basic 110V electrical plug-in outlets will be provided per 10 X 10 booth/space. The distance to the power connection may be up to 50’ and each vendor is required to provide their own extension cords and safety covers ensuring that no loose cords or cables are located on any walking surfaces.
Setup on the first day of the event (Thursday, 11/16/2017) may begin as early as 7:00 am and must be completed by 12:00 noon, the official and promoted start time for all vendors. You may be setup and operational prior to 12:00 noon at your own discretion.
While the resort does provide 24 hour security, there is no way to completely deter theft from occurring; therefore, the resort is not responsible for any contents within the space being occupied by any vendor. You must secure your valuables at your own risk.
The resort will NOT receive any shipments of any kind beyond a standard overnight “sized” FedEx or UPS box. All items needed for a vendor to set up or to sell at the event must be transported onto the property by the vendor.
If you are a registered guest of the resort, booked on the Vendor Package, you will receive one complimentary parking space per guest room located at Guy Harvey Outpost.
NO trailers of any kind (unless part of the designated and occupied booth space and pre-approved) will be permitted to park anywhere on the resort property. Once you have unloaded your contents for setup, all trailers must be relocated to an off-site parking facility that is being provided less than one mile away at no charge. On-site security can direct you there and explain where you should park. No security will be provided at the satellite parking lot and it will be up to each vendor to secure their respective trailer or contents.
Any over-sized vendor vehicles (defined as not fitting in a normal single 9’ wide X 16’ parking space) will not be permitted to park on the resort property. If you have an over-sized vehicle, once you have unloaded your contents for setup, all over-sized vehicles must be relocated to an off-site parking facility that is being provided less than one mile away at no charge. On-site security can direct you there and explain where you should park. No security will be provided at the satellite parking lot and it will be up to each vendor to secure their respective trailer or contents.
The parking lot for which all vendor booth/spaces will be located is lit with overhead standard halogen street lights. However, it is up to each vendor to safely provide their own lighting for their designated space. Over the dates of the event, it does get dark just shortly after 5:00 pm daily, (3) hours prior to the mandatory operational ending time of 8:00 pm.
All bagged trash and broken down cardboard boxes must be taken to the designated trash dumpster.
The resort does not provide trash receptacles for the booth/spaces.
No vendor may assign, sublet or apportion all or any part of the privileges of the space assigned to them, nor permit any other party to exhibit herein, other than the business to which the space is assigned and insured.
Vendors are expected to remain open during official event hours Thursday – Saturday, 12 noon – 8:00 pm.
If you hire an outside tent company to set up your tent, they must contact the resort’s Engineering Department (727-363-2337) in advance for setup and breakdown instructions.
Any tent over 120 square feet shall be flame retardant. All vendors must have in their tent at least one (1) 2AIOBC fire extinguisher with a current inspection tag by a licensed fire extinguisher company and “No Smoking” sign(s) displayed.
Any tent over 400 square feet is required to have two (2) 2AlOBC fire extinguishers with a current inspection tag by the licensed fire extinguisher company and “No Smoking” sign(s) displayed.
Merchandise displaying any wording referring to St. Pete Beach BikeFest™ will not be allowed. St. Pete Beach BikeFest reserves the exclusive rights to the sale of “St. Pete Beach BikeFest™ t-shirts, pins, patches and novelties.”
No wording of Official Event Merchandise will be allowed on any signage
Violation of the above policies may result in immediate ejection from the event and loss of booth fee.
No water, food or beverages will be allowed to be sold or given away for free from your booth.
Acceptance and Refund Policy
TradeWinds has the right to relocate your designated space to a comparably sized space up to the first morning of the event (Thursday 11/16/2017).
- St. Pete Beach BikeFest will occur rain or shine.
- No refunds will be issued once your payment has been received.
- Vendor fees will be immediately deposited upon receipt.
TradeWinds reserves the right to cancel the event for any reason. If the event has to be canceled by TradeWinds for any reason, including but not limited to inclement weather or an unanticipated Act of God, a refund (less a 10% processing fee) will be issued for any and all days that are canceled.
Please contact your insurance company and request them to fax or email your current Accord Form and a Certificate of Liability showing proof of insurance with a minimum of $300,000, valid through November 20, 2017 , directly to Kathy Honan.
The business name on policy must match the name on the completed application form.
Please request form ACCORD 25 or the equivalent and ensure your broker “names” TradeWinds Island Resorts as an additional insured under your policy.